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Proposed By-Law changes.
A committee headed by Pete Dedon, acting Chair-Elect, proposed the following By-Law changes to the Executive Committee at their meeting in Boston. After a discussion, and a few changes, the Executive Committee voted to bring the changes below to a vote of the membership. In summary the changes, if approved will:
- Allow electronic balloting.
- Abolish mandatory quorums for the business meeting. Business meeting attendance rarely meets the current quorum rule
- Start all new terms of office on January 1
Change from mail to electronic balloting
BYLAW VI
ELECTIONS
PREVIOUS with changes
- Section 4.
- Executive Committee members-at-large shall be elected by mail electronic ballot of the members of the Division. One position will be filled each year for a three-year term.
- Section 5.
- Councilors and Alternate Councilors shall be elected by mail electronic ballot of the members of the Division. The Nominating Committee shall name approximately twice as many candidates as the number of vacancies that are anticipated in the Division’s allocation of Councilors. Each member may vote for as many candidates as there are vacancies. The candidate, or requisite number of candidates, who receive(s) the most votes shall serve as Councilor(s), and those receiving the second largest number of votes shall serve as Alternate Councilor(s). Vacated terms for Councilor or Alternate Councilor will be dealt with as provided in the Bylaws of the SOCIETY.
- Section 6.
- The final report of the Nominating Committee shall be made to the membership at a meeting of the Division coincident with a national meeting of the SOCIETY. The Secretary will arrange for the printing of ballots, which will provide for write-in voting, to be mailed to all members in good standing. All ballots must be received within four weeks of the initial mailing. The date by which ballots must be counted will be specified in the ballot mailing for the electronic balloting, consistent with the rules of Society, and will announce the elections in the Division Newsletter. All electronic voting must be completed within four weeks of the announcement. The date by which ballots must be counted will be specified in the Division Newsletter announcement..
- Section 7.
- The ballots shall be counted electronic ballots shall be tallied by a committee appointed by the Chair and results reported by the Secretary to the Chair, the Division officers, and the membership (in the newsletter). The Secretary shall transmit the names of all officers (and Councilors and Alternate Councilors) to the Executive Director of the SOCIETY by December 1.
PROPOSED
- Section 4.
- Executive Committee members-at-large shall be elected by electronic ballot of the members of the Division. One position will be filled each year for a three-year term.
- Section 5.
- Councilors and Alternate Councilors shall be elected by electronic ballot of the members of the Division. The Nominating Committee shall name approximately twice as many candidates as the number of vacancies that are anticipated in the Division’s allocation of Councilors. Each member may vote for as many candidates as there are vacancies. The candidate, or requisite number of candidates, who receive(s) the most votes shall serve as Councilor(s), and those receiving the second largest number of votes shall serve as Alternate Councilor(s). Vacated terms for Councilor or Alternate Councilor will be dealt with as provided in the Bylaws of the SOCIETY.
- Section 6.
- The final report of the Nominating Committee shall be made to the membership at a meeting of the Division coincident with a national meeting of the SOCIETY. The Secretary will arrange for the electronic balloting, consistent with the rules of Society, and will announce the elections in the Division Newsletter. All electronic voting must be completed within four weeks of the announcement. The date by which ballots must be counted will be specified in the Division Newsletter announcement.
- Section 7.
- The electronic ballots shall be tallied by a committee appointed by the Chair and results reported by the Secretary to the Chair, the Division officers, and the membership (in the newsletter). The Secretary shall transmit the names of all officers (and Councilors and Alternate Councilors) to the Executive Director of the SOCIETY by December 1.
Abolish mandatory attendance quorums at TOXI business meetings
BYLAW VI
MEETINGS
PREVIOUS with changes
- Section 1.
- There shall be a business meeting of the Division at each meeting of the Division. Business affecting the organization of the Division shall be transacted only at a Divisional business meeting coincident with a national meeting of the SOCIETY. Special meetings may be called by the Executive Committee.
The order of business shall be as follows: Reading of minutes, Report of the Executive Committee, Reports of the Secretary and Treasurer, Report of Committees and Discussions, Report of the Nominating Committee, Election of Officers, Unfinished Business, and New Business. The regular order of business may be altered or suspended at any session by the consent of two-thirds (2/3) of the members voting on the proposition.
A quorum shall consist of 25 members and shall be determined by the Secretary or assistants designated by the Secretary.
Except as otherwise provided in these bylaws, the business meetings and Executive Committee meetings of this Division shall be conducted in conformity with Robert’s Rules of Order, Newly Revised.
PROPOSED
- Section 1.
- There shall be a business meeting of the Division at each meeting of the Division. Business affecting the organization of the Division shall be transacted only at a Divisional business meeting coincident with a national meeting of the SOCIETY. Special meetings may be called by the Executive Committee.
The order of business shall be as follows: Reading of minutes, Report of the Executive Committee, Reports of the Secretary and Treasurer, Report of Committees and Discussions (including report of the Nominating Committee), Election of Officers, Unfinished Business, and New Business. The regular order of business may be altered or suspended at any session by the consent of two-thirds (2/3) of the members voting on the proposition.
Except as otherwise provided in these bylaws, the business meetings and Executive Committee meetings of this Division shall be conducted in conformity with Robert’s Rules of Order, Newly Revised.
Change starting dates for all new officers to January 1
BYLAW VI
ELECTIONS
PREVIOUS with changes
- Section 9.
- The terms of all officers of the Division shall begin at the close of the fall meeting of the SOCIETY. Terms of and Councilors and Alternate Councilors shall begin on January 1 following election, or until a successor shall be chosen and qualified.
PROPOSED
- Section 9.
- The terms of all officers of the Division and Councilors and Alternate Councilors shall begin on January 1 following election, or until a successor shall be chosen and qualified.